Privacy Policy

1. Event organisation and management - Quantum Ideation Day

1.1 Purposes of data processing

The purpose of the data processing is the planning, organisation and administration of the event.

1.2 Scope of the processing of personal data

In particular, the following data of the “Participant(s)” are processed:

• First name
• Last name
• Email address
• Organisation
• Participation details (e.g., team, thematic area)
• Background
• Areas of interest
• Preferred language

In particular, the following data of the “Challenge Owner(s)” are processed:

• First name
• Last name
• Organisation
• Role / title
• Email address
• Phone number
• Preferred language
• Type of organization
• Background information on the Challenges

1.3 Legal basis for processing personal data

The legal basis for the processing is the consent of the data subject(s) pursuant to Article 6(1)(a) GDPR.

The legitimate interests of the data controller within the meaning of Article 6(1)(f) GDPR shall also be named as constituent elements for the processing. In the case at hand, such legitimate interests mean FFG and its cooperation partners and/or co-organisers being able to handle the event in an effective and target-oriented manner.

1.4 Data retention period

The data will be retained by FFG for three years from the date of registration for the event.

1.5 Data recipients

The data will be transmitted to whataventure GmbH for event organisation and management.

The participants' data will be transmitted to the respective Challenge Owner for event organisation and management.

2. Photos and video recordings at the event

2.1 Purposes of data processing

The purpose of processing is to create photos and video recordings for publications via various media.

2.2 Scope of the processing of personal data

Photos and video recordings may be taken of participants/attendees during the event.

2.3 Legal basis for processing personal data

If informed consent is obtained (e.g. event registration), processing shall be based on such consent pursuant to Article 6(1)(a) GDPR.

In all other cases, the photographs and video recordings are taken on the basis of a legitimate interest pursuant to Article 6(1)(f) GDPR.

The legitimate interest of the data controller for the recording and dissemination of the recordings and photos made consists in the public relations work of the data controller, the presentation of his or her activities and the fulfilment of the tasks assigned to him or her under the Research Promotion Agency Act (Forschungsförderungsgesellschaftsgesetz – FFGG).

If you do not agree with the taking of photos or video recordings of yourself, you can object at any time to the person taking the pictures/recording or a member of staff of the data controller present on site.

2.4 Data retention period

Your personal data will be deleted by us as soon as the purpose for storing and processing such data no longer applies, provided that no longer retention period is stipulated by statutory provisions.

Your data will also be deleted as soon as you successfully object or revoke your consent.

2.5 Recipients

Your data may be passed on to the following recipients in particular:

• marketing service providers,
• Co-organiser, cooperation partner,
• Media owner for publication,
• Processors.

3. Operation of the Website

3.1 Purpose of data processing

The purpose of the processing is the operation of the website. When you access our website, we process certain data in order to display the website to you.

3.2 Scope of processing of personal data

In particular, the following data are processed:

• IP address
• User-agent
• Referrer URL
• Accessed URL
• Number, duration and timing of visits (interaction with the website)
• Where applicable, information about browser type, device type, screen resolution, internet service provide and operating system
• Log files

This website does not use cookies or similar technologies for analytics, marketing, retargeting, or profiling purposes. No automated decision-making, including profiling, as defined in Article 22 of the GDPR, takes place.

In particular, this website does not use services such as Google Analytics, Meta Pixel, LinkedIn Insight Tag, Hotjar, or similar tracking technologies.

No user profiles are created, and no data is shared with advertising or tracking networks for advertising purposes.

3.3 Legal basis for processing personal data

The legal basis for the processing is the legitimate interest of the data controller pursuant to Article 6(1)(f) GDPR. This legitimate interest lies in making the website accessible to the public and in performing the processing necessary for the website’s general operation.

3.4 Data retention period

Your personal data will be deleted by us as soon as the purpose for storing and processing such data no longer applies, provided that no longer retention period is stipulated by statutory provisions.

The website and the associated processing activities are expected to be discontinued on 31.12.2026.

3.5 Recipients

For the operation of the website, IT service providers (e.g., hosting providers) are engaged as processors pursuant to Article 28 GDPR and may receive personal data in order to provide their services.